FFLAssist uses Sales Invoices rather than Sales Orders. The difference is subtle, but important. Both are available to use natively, but FFLAssist uses sales invoices because selling guns is (generally) a cash business.
A customer enters your business or your gun show booth, picks out the gun they want, completes a 4473, runs a background check, and if all is good, you create a sales invoice, take their credit card, and out the door they go. Generally speaking, most dealers do not offer credit terms (i.e., “Net 30 Days”) on gun sales.
When selling anything in your store or at a gun show, two processes happen, regardless of whether any systems are in use or you do everything manually. First, there is the logistical function, where the item is either pulled off a warehouse shelf, handed across your sales counter, or shipped out the door. In this function, inventory is physically removed from your stock counts. Second, there is the financial function, where revenue, cost of goods sold, and inventory cost reduction happen on your books to match the physical count of inventory removed from stock.
Sales orders are designed for industries in which those two functions happen at different times. You ship a product out the door today, and you invoice the customer tomorrow. Logistics today. Finance tomorrow.
But the timing of those two functions is not the way gun sales work. Because gun sales are generally a cash business, you ship and invoice the customer simultaneously. This is the same thing that happens when you need a new car battery at an auto parts store. You select the one you want, take it to the register, pay for it, and away you go. In a gun sale, you hand the gun to your customer while simultaneously processing their credit card. Since that is how FFLAssist’s Sales Invoices work, that is what we use.
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