FFL Dealer ERP
Built on Microsoft Dynamics 365 Business Central — a single, secure system for compliance, inventory, sales, and accounting.
About FFLAssist
FFL Assist is more than a compliance tool — it’s a purpose-built ERP for firearm dealers. Powered by Microsoft Dynamics 365 Business Central, the platform replaces spreadsheets and disconnected apps with a single system that handles ATF forms, bound book automation, inventory control, sales, and accounting — all in a secure, auditable workflow.
- Compliance First — ATF Form 4473 wizard, state forms, and audit-ready reporting built in.
- ERP Backbone — Unified inventory, sales, and financials on a proven Dynamics 365 core.
- Secure & Scalable — Microsoft Partner provisioning, enterprise backups, and multi-tenant scaling.
Core Modules of the FFLAssist
FFL Assist is built to remove the stress of compliance. Our platform automates essential tasks so firearm businesses of every size can save time, stay accurate, and remain confident with ATF rules.
Compliance & Forms
Our ATF Form 4473 wizard comes with built-in validation and error checks, ensuring accuracy at every step. State-required forms (PA, CA, MI, CT, MA, MD, and more) are handled automatically, while incident tracking and ATF backup exports keep you audit-ready at all times.
Inventory Management
Easily track serialized firearms with streamlined purchase order workflows. Records are auto-created upon receiving, with cycle counts and adjustments built in. Location and lot control allow seamless operations for multi-site dealers.
Sales & Purchasing
From sales quotes and invoices to gun-show transactions, everything is simplified. Use on-site gun show mode with kiosk/tablet and card reader support. For online sellers, Shopify and full e-commerce integrations are built right in.
Financial Management
Manage your chart of accounts with automated ledger entries directly from sales and inventory. Give CPAs remote access, and take advantage of tailored costing methods and dealer-specific financial reports.
User Management & Provisioning
Define clear permissions between primary (Admin) and secondary (Staff) roles. Users are provisioned directly through Microsoft Partner Center, with scalability for multi-company environments supporting up to 300+ companies per database.
Your Path to Compliance
How It works
FFLAssist provides easy and self-guided procedure steps for any customer to get onboard, buy any subscription plan and try our Business Central portal for absolutely free for 15 days.
Select the subscription option that best fits your business needs.
Fill out the required details to create your account.
Our FFLAssist admin team will receive your subscription and activate your access.
Login credentials are securely sent to your registered email.
Use your credentials to log into the FFLAssist Business Central Portal.
Configure your portal with inventory, customer records, contacts, and pricing details.
Easily manage sales, inventory, and compliance with our smart, secure, audit-ready platform.
Schedule a live demo of FFL Assist today
With FFLAssist, you can streamline record-keeping, stay audit-ready, and run your business with confidence.
Enterprise-Grade Security and Compliance Infrastructure
Built on Microsoft Dynamics 365 Business Central and hosted in the Microsoft Cloud, FFL Assist combines enterprise-grade infrastructure with FFL-specific workflows.
- Hosted on secure Microsoft Azure cloud with regional controls.
- Multi-factor authentication (MFA) and role-based access control.
- Nightly automated compliance backups and immutable retention policies.
- End-to-end encryption (in transit and at rest).
- Automatic updates and centralized provisioning via Microsoft Partner Center.
- Planned API integrations for distributors and background-check services.
Benefits of FFLAssist for Dealers
Outcomes dealers care about:
- Save hours of manual paperwork every week with automated 4473s and auto-posting.
- Reduce ATF audit risk with instant, exportable reports and immutable backups.
- Run gun shows and storefronts from a single system — no fragmented workflows.
- Replace multiple tools (POS, spreadsheets, standalone accounting) with one integrated platform.
- Transparent pricing, easy scaling, and expert onboarding support.
Compare FFLAssist with other software
Why Choose FFLAssist
Not all software is made for the firearms industry. Compare and discover why FFLAssist is the smarter, safer choice.
Feature
QuickBooks
NetSuite
FFLAssist
ATF Compliance Tools
Built-in 4473 + Bound Book
Gun Show Compatibility
Works with Wi-Fi & tablet/laptop
Microsoft Integration
Native with Outlook, Excel, and Teams
Scalability & Growth
Enterprise-scale
Scales with Microsoft Dynamics 365 platform
Inventory + Sales
Basic inventory
Advanced ERP (complex setup)
Tailored inventory & sales tracking for FFLs
Accounting
Strong accounting
Full ERP accounting
Full ERP accounting (Microsoft Business Central)
Secure Cloud Storage
General business
Enterprise-level
Microsoft Azure cloud, encrypted & ATF record-ready
Reliability
Small business-focused
Strong uptime
Backed by Microsoft Azure global cloud infrastructure
Built-in 4473 + Bound BookWorks with Wi-Fi & tablet/laptopNative with Outlook, Excel, and TeamsBuilt-in 4473 + Bound BookEnterprise-scaleScales with Microsoft Dynamics 365 platformBasic inventoryAdvanced ERP (complex setup)Tailored inventory & sales tracking for FFLsStrong accountingFull ERP accountingERP-level accounting (Microsoft Business Central)General businessEnterprise-levelMicrosoft Azure cloud, encrypted & ATF record-readySmall business-focusedStrong uptime Backed by Microsoft Azure global cloud infrastructureFrequently Asked Questions
Have Questions? We Have Answers
We know compliance and firearms business operations can feel complex, that’s why we’ve compiled the most asked questions about FFL-Assist. From setup to security, here’s everything you need to know to get started with confidence.
Do I need QuickBooks or another accounting tool?
No — FFL Assist is an ERP system, and as such, posts accounting entries automatically. The entire purpose of FFLAssist is so firearm dealers do not need any other system. FFLAssist handles it all.
How do ATF backups work?
Daily automated backups export ATF-formatted records and store them securely with immutable retention. Exports are audit-ready and retrievable by admins.
Can multiple staff use the system simultaneously?
Yes. Role-based access (Admin vs Staff) supports concurrent users, with activity logs and restricted permissions for sensitive actions.
What payment processors are supported?
FFL Assist is fully integrated with the #1 credit card payment gateway for firearm dealers.
Does it work at gun shows or offline?
Yes. FFLAssist was built specifically for gun show dealers. Use kiosk/tablet mode with Wi-Fi at events.