FFLAssist allows you, if you are a Class 03 SOT dealer, to buy and sell NFA items.
NFA Purchases
FFLAssist requires you to purchase NFA items from qualified NFA suppliers. Failure to do so will generate an error that the vendor in question is not licensed to sell NFA items. And because NFA items are serialized, you cannot just randomly grab one out of your inventory and sell it to your customer. The sale has to be for a specific known serial number. Therefore, when a customer expresses a desire to purchase an NFA item, you must first purchase it so that the serial number of that item is present in the system and can be recorded upon the sale.
NFA Sales
Here is where the process of selling an NFA item gets more complicated, because selling an NFA item requires you, as the NFA dealer, to create a “file” on each NFA item the customer desires to purchase, and submit this file to the ATF. This file must contain from the customer; a government-issued Photo ID, a fingerprint card, ATF Forms 1, 3, or 4 as appropriate depending on the customer’s type of Individual, Trust, or Entity, the Trust paperwork if the customer entity is “Trust”, and a $200 check from the customer to pay for a tax stamp, until President Trump’s “Big Beautiful Bill” is signed into law and the need for a tax stamp is removed from the NFA.
FFLAssist allows you to create “NFA Transactions”, one transaction for each NFA item to be sold. So, if a customer desires to purchase two (2) suppressors, you will need two (2) NFA Transactions.
FFLAssist allows you to scan all the associated documents mentioned above as JPG, PDF, or PNG files and attach them to their respective NFA transactions.
Then you send the file to the ATF and wait. Once approved, the ATF will notify you of approval. At this time, you need to “Certify” the NFA Transaction. Why is certification important? Because only “certified” NFA items can be sold to customers. It is this act of certifying NFA Transactions in which you select the item’s specific serial number on the sales invoice. Examples: let’s suppose a customer wants to purchase two (2) suppressors. You create two separate NFA Transactions, one for each suppressor. In both cases, you properly prepare both files and submit them to the ATF…and wait. You properly attached the customer’s fingerprint card to the first NFA Transaction but failed to attach the customer’s fingerprint card to the second NFA Transaction. The first transaction will certify, while the second one will not. Why is this important? Because after approval, when you create the sales invoice to sell both suppressors to the customer, only the serial number for the certified NFA Transaction will be presented to you for selection. Because the second NFA Transaction did not certify, the serial number for the second suppressor will not be available for you to select. This is an audit safeguard. If you get an ATF audit and the auditor wants to see the documents for the sale of two suppressors, you will only have one fingerprint card to show the auditor.
Here’s the catch
The certification process looks at whether or not the needed documents are attached as part of the NFA Transaction. When you upload supporting documents into and as a part of the NFA Transaction, you identify the type of document. So, if you just uploaded and attached the customer’s driver’s license, you place a checkmark in a check box called “Photo ID”. When the certification logic runs, it looks for the presence of a checkmark in the appropriate document checkbox. If no checkmark exists, it means you did not upload and attach a needed document, and the logic throws an error that no Photo ID is attached.
Once the certification is completed and all the documents are present, the system will indicate the NFA item is Ok to dispose. If the NFA item is NOT OK to Dispose, the serial number of that item will be inaccessible for you to select on a sales invoice.
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